Practical Info



 

1) REGULAR LLOYD PARK USERS

To ensure the safe-running of the event, Lloyd Park will operate differently to normal during the days and times below: 

Event infrastructure will start to be installed from Monday 11th July and will be completely removed by Wednesday 20th  July. The park and all park gates will remain open throughout the installation and derig periods. 

During the final phases of the installation and during the event itself, it will not be possible to access the park through the Aveling Park Road entrance. Access through this gate will be restricted to event staff and participants only from park closure on Friday 15th , to park opening on Monday 18th.

On event days Lloyd Park will be open as usual until 1030am and all gates apart from Aveling Park Road Gate will be open. Between 1030am and midday, no public access will be permitted through any gate. 

Public access to the event will start at 12noon on both days, and can only be gained through the south entrance in front of William Morris Gallery on Forest Road. 

Pedestrian access to the park from Winns Terrace, Winns Avenue, Bedford Road and Aveling Park Road, Cazenove Road and Brettehman Road will not be possible during the event.

There will be a dedicated bike park for the event. Access to this area can be gained through the Brettenham Road entrance. This entrance will not be accessible unless you require bike parking.

Event times are 12pm – 9.30pm on Saturday 16th and 12pm – 8pm on Sunday 17th. Live music is a key part of the event offer and there will be amplified music presented across three stages in the Aveling Park area of the park on both days. The main music stage will be operating from 2pm – 9.30pm on Saturday and 2pm to 8pm on Sunday with sound checks between 10am- 12pm on both days. Noise will be monitored by the council.

On Friday 15th July our sound company will need to carry out PA tests between 3pm and 8pm, so some noise should be expected during this period. 

 

2) FAMILIES AND YOUNG CHILDREN

Walthamstow Garden Party is a very family-friendly event. We do everything we can to make the weekend enjoyable for the whole family, whilst maintaining the magic and fun!

Care & Safety
Please remember the following tips when bringing kids to Walthamstow Garden Party:

•    No unaccompanied under 14s are allowed onsite – all under 14s must be accompanied by an over 18 and this adult must remain on site throughout the event

•    We recommend picking up one of our kids wristbands which parents can write their mobile phone numbers on – these are available from the main entrance, Mini Garden Party area and from all info points

•    Lost children and people are looked after by the Welfare team and all relevant agencies are contacted

•    Walthamstow Garden Party might contain acts unsuitable for children

Age Restrictions

•    No unaccompanied under 14s are allowed onsite – all under 14s must be accompanied by an over 18 and this adult must remain on site throughout the event

•    Where age restrictions apply. Proof of age/ID may be required

•    Walthamstow Garden Party may include performances that are unsuitable for children.  Where this is the case age restrictions will be advertised in advance and signed at the festival where possible

Facilities
The Mini Garden Party, located in the Lloyd Park Centre offers lots of facilities for young children and babies including:

Buggy Park
Baby Changing (also available in William Morris Gallery)
Kids toilets
A soft play area for babies
Child friendly food and snacks for sale
Baby feeding area

Things to do
There will be lots of family friendly activity happening across the weekend. Sign up to receive the guide for more information 

 

3) YOUNG PEOPLE

There will be lots of young people involved in the event across the weekend.
If you want to find out more about the Barbican’s work with young people sign up to Young Barbican

 

4) ACCESSIBILITY

Accessibility around the Festival

Most of the main site is flat and easily accessible in good weather. A hard path runs through the centre of the park enabling access to the grounds of the William Morris Gallery, island, Mini Garden Party and Barbican pop-up cinema as well as through the centre of the main area. The Worlds End Big Top and other stages are all located on grass, so in wet weather these areas may get muddy, and might be difficult to access.

The majority of the stages will be designed for standing audiences. Some seating will be available around the site. Should you have any specific needs, please go to one of the main info points and we’ll do our best to help.

We do not have any wheelchairs or mobility scooters that we can lend out during the weekend.

If you use walking sticks or crutches consider how they will work in mud or soft ground, some people use special attachments to help them.

Blue badge parking is available on Winns Terrace, which is a short distance from the main event entrance on Forest Road and works on a first come first served basis. 

Viewing Platforms
There will be a viewing platform in the Worlds End Big Top which will be stewarded during performance times. We do understand that you would like to have your friends, family and carers with you but we do ask that you bring a maximum of two people with you and that they move off the platform if it becomes crowded so that other people with access requirements can use it as a priority. There will be some chairs available on this platform.

Toilets
Accessible toilets are available at each of the toilet blocks. All accessible toilets will be located near to hard ground paths for easier access. There are also accessible toilets inside the William Morris Gallery

Festival Guide 
Sign up for Walthamstow Garden Party updates to receive a digital version of the festival guide and map. 

If you have any specific requirements you would like to talk through please contact [email protected] or call the Barbican Box Office on 0845 120 7511 or for hard of hearing customers please text on 07710 854 085.

5) GENERAL ADVICE & FACILITIES

Photography
By entering the event site you agree to be filmed and photographed. Images may be used by the Barbican and its partners for press, marketing and archive purposes.

Food

A huge range of food and drink will be on sale across the weekend. everything from local produce on the island to a mouth-watering line-up of international street food in the Real Food Festival. They’ll also be family friendly food on offer in the Mini Garden Party and drinks, snacks and ice-creams on sale at both William Morris Gallery Tea Room and Le Delice in the Park.
You’re welcome to bring your own food for personal consumption but we heartily encourage you to sample what’s on offer at the event. Please remember no alcohol, glass or knives will be allowed onto the park.

Bars
Two main bars will be operating over the event weekend. See ‘Around the Park’ for more information on the food and drink on offer at Walthamstow Garden Party.

Drinking Water
Public water stations will be located in the Real Food Festival and Island areas and we strongly encourage people to bring along their own refillable water bottles with them in order to reduce the amount of plastic waste generated across the site.

Money
Some stalls and food traders will be able to accept card payments but the majority won’t, so we recommend you bring enough cash with you to get what you need. The nearest cash machines are located next to the Tesco Metro on Forest Road. If you do find yourself in need of extra cash there will be cash machines (ATMs) located within the Real Food Festival area.  The ATMs are operated by a 3rd party company and will carry a charge of £2.95 per transaction.

WIFI
is available in both William Morris Gallery and Le Delice Café. Due to the large volumes of people expected across the weekend, WIFI might be slower than usual, so please be patient.

Public Toilets
Temporary toilets will be located across the park. Please sign up to receive the Festival Guide for more information.  

Re-entry
Entry to the event is free and managed on a first come first served basis. The event site has a total capacity of 11,000 people and once the site is full, entry will be one in one out. Should you need to leave the site, and the site is busy, we cannot guarantee that you will be able to get back in, so come prepared! 

 

6) CONDITIONS OF ENTRY
To ensure that all events organised by Waltham Forest Council run smoothly and are as enjoyable as possible for everyone, please be aware of the following terms and conditions of entry. Unless otherwise indicated, the following points relate to all Waltham Forest Council events.

•    Alcohol, controlled drugs or substances suspected to be a controlled drug. Including “legal” highs and nitrous oxide canisters/dispensers aren't allowed into the event 

•    There will be security carrying out body and bag searches at the entrances.

•    Bicycles cannot be cycled in the park but can be brought into the park via the Brettenham Road entrance and left in the event cycle park.

•    Strictly no roller skating, scootering, inline skating or skateboarding on the event site (unless part of the event in designated areas). The event will be very crowded and this is to prevent accidents.

•    There is no minimum age restriction; however children under age of 14 are the responsibility of their parents or guardians and must be accompanied by an adult.

•    Small and personal provisions of food and soft drinks will be allowed. There will be a wide range of food and drink available to purchase on site.

•    No barbeques, unauthorised professional video equipment or gazebos can be brought into the Park

•     Dogs can be brought onto the park during the event, but must be kept on a lead .Please see Councils policy on dogs at events

•    This event is a no drone zone and all drones will be confiscated

If you would like further information please contact the Waltham Forest Events Team on 020 8496 3000 or email [email protected]

 

7) ROAD CLOSURES
The roads listed below will be closed between 10 a.m. and 10 p.m. on Saturday 16th July 2016 and between 10 a.m. and 9 p.m. on Sunday 17th July 2016, except for emergency service vehicles, special event organisers’ vehicles and local residents;

Aveling Park Road E17 – all
Brettenham Road E17 – all
Carr Road E17 – all
Chandos Avenue – all
Cazenove Road E17 – all
Elphinstone Road E17 – all
Evesham Avenue E17 – all
Farnan Avenue E17 – all
Fleeming Road E17 – all
Kenilworth Avenue – all
Marten Road – all
Omnibus Way E17 – all

If you have any enquiries about this event or the temporary restrictions please contact the Production Team at Waltham Forest Council
Tel:        020 8496 3000 (ask for ‘Events’)
Email:    arts&[email protected]