Practical Info




1) REGULAR LLOYD PARK USERS

To ensure the safe-running of the event, Lloyd Park will operate differently to normal during the days and times below: 
Event infrastructure will start to be installed from Tuesday 11th July and will be completely removed by Wednesday 19th July. The park and all park gates will remain open throughout the installation and derig periods. 

During the final phases of the installation and during the event itself, it will not be possible to access the park through the Aveling Park Road entrance. Access through this gate will be restricted to event staff and participants only from park closure on Friday 14th July , to park opening on Monday 17th July.

Due to changes in security requirements, Lloyd Park will no longer be open to the public on the morning of the event days. All gates to Lloyd Park will be closed to the public from park closure on Friday 14th July until park opening on Monday 17th July. Public access to the event will start at 12noon on event days, and can only be gained through the south entrance in front of William Morris Gallery on Forest Road. 

Pedestrian access to the park from Winns Terrace, Winns Avenue, Bedford Road and Aveling Park Road, Cazenove Road and Brettehman Road will not be possible during the event.

There will be a dedicated bike park for the event. Access to this area can be gained through the Brettenham Road entrance. This entrance will not be accessible unless you require bike parking.

Event times are 12pm–9.30pm on Saturday 15th and 12pm–8pm on Sunday 16th. Live music is a key part of the event offer and there will be amplified music presented across three stages in the Aveling Park area of the park on both days. The main music stage will be operating from 2pm–9.30pm on Saturday and 2pm to 8pm on Sunday with sound checks between 10am- 12pm on both days. Noise will be monitored by the council.

On Friday 14th July our sound company will need to carry out PA tests between 3pm and 8pm, so some noise should be expected during this period. 


2) FAMILIES AND YOUNG CHILDREN

Walthamstow Garden Party is a very family-friendly event. We do everything we can to make the weekend enjoyable for the whole family, whilst maintaining the magic and fun!

Care & Safety

Please remember the following tips when bringing kids to Walthamstow Garden Party:

  • No unaccompanied under 14s are allowed onsite – all under 14s must be accompanied by an over 18 and this adult must remain on site throughout the event
  • We recommend picking up one of our kids wristbands which parents can write their mobile phone numbers on – these are available from the main entrance and from the Family Info Stall.
  • Lost children and people are looked after by the Welfare team and all relevant agencies are contacted

Age Restrictions

  • No unaccompanied under 14s are allowed onsite – all under 14s must be accompanied by an over 18 and this adult must remain on site throughout the event
  • Where age restrictions apply. Proof of age/ID may be required
  • Walthamstow Garden Party may include performances that are unsuitable for children.  Where this is the case age restrictions will be advertised in advance and signed at the festival where possible

Family Info Stall 

As part of the Art For All, Family Area, you’ll find the Family info Stall with all the info you need to help you and your family get the most out of your day. 

Find out about all the amazing family friendly programming spread across the site from E17 puppets in Earthly Paradise Tent, circus workshops at News From Nowhere Stage, hands on making in the Be Magnificent Craft Marquee or bug hunting and kids yoga on Fellowship Island. All this on top of the bespoke programme of family film, theatre, music, sport and making specially curated for you and your family in the Art For All, Family Area.

The stall will be the place to sign up to performances of Ready Steady Go (which has limited capacity), and get detailed timings for screenings in the Kids Film Lounge. Whilst your there, pick up a set of colouring pens and encourage all the family to release their inner artist on our giant family colouring walls.

Take the stress out of your day by familiarising yourself with all the family friendly site facilities. Free water refill stations, toilets, baby changing, buggy park … we'll also have emergency supplies of suncream, nappies and wipes which can be borrowed from the Art For All Emergency Kit in exchange for donations to our Keep It Free campaign.

To help keep your family safe, we’re asking all parents and carers to make sure kids are wearing a paper wristband with a mobile contact number on it. Wristbands will be available at the Art For All, Family Info Stall and at the main entrance. It's also a good idea to familiarise children with the location of the stall, and suggest it as a good place for them to head to if they do get lost.

If you have suggestions of how we might be able to make the festival easier for families please feel free to contact [email protected]

3) YOUNG PEOPLE

There will be lots of young people involved in the event across the weekend, particularly in the Earthly Paradise Tent, a space developed to showcase work for and by young people. If you want to find out more about the Barbican’s work with young people sign up to Young Barbican.

4) ACCESSIBILITY

Accessibility around the Festival

Most of the main site is flat and easily accessible in good weather. A hard path runs through the centre of the park enabling access to the grounds of the William Morris Gallery, Be Magnificent Craft Trail, Fellowship Island, Art For All - Family Area, as well as through the centre of the main area. The Barbican Music Stage, Earthly Paradise Tent and News From Nowhere Stages are all located on grass, so in wet weather these areas may get muddy, and might be difficult to access.

The majority of the stages will be designed for standing audiences. Some seating will be available around the site. Should you have any specific needs, please go to one of the main info points and we’ll do our best to help.

We do not have any wheelchairs or mobility scooters that we can lend out during the weekend.

If you use walking sticks or crutches consider how they will work in mud or soft ground, some people use special attachments to help them.

Blue badge parking is available on Winns Terrace, which is a short distance from the main event entrance on Forest Road and works on a first come first served basis. 

Viewing Platforms

There will be a viewing platform for the Barbican Music Stage which will be stewarded during performance times. We do understand that you would like to have your friends, family and carers with you but we ask that you bring a maximum of two people with you and that they move off the platform if it becomes crowded so that other people with access requirements can use it as a priority. There will be some chairs available on this platform.

Toilets

Accessible toilets are available at each of the toilet blocks. All accessible toilets will be located near to hard ground paths for easier access. There are also accessible toilets inside the William Morris Gallery.

Festival Guide 

Sign up for Walthamstow Garden Party updates to receive a digital version of the festival guide and map. 

If you have any specific requirements you would like to talk through please contact [email protected] or call the Barbican Box Office on 0845 120 7511 or for hard of hearing customers please text on 07710 854 085.

5) GENERAL ADVICE & FACILITIES

Photography

By entering the event site you agree to be filmed and photographed. Images may be used by the Barbican and its partners for press, marketing and archive purposes.

Food

A huge range of food and drink will be on sale across the weekend. Everything from local produce on the island to a mouth-watering line-up of international street food in the Real Food Festival. They’ll also be food, drinks, snacks and ice-creams on sale at both William Morris Gallery Tea Room and Le Delice in the Park as well as two ice cream vendors onsite.

You’re welcome to bring your own food for personal consumption but we heartily encourage you to sample what’s on offer at the event. Please remember no alcohol, glass or knives will be allowed onto the park.

Bars

Three main bars will be operating over the event weekend. See ‘Around the Park’ for more information on the food and drink offer at Walthamstow Garden Party.

Drinking Water

For the first time, UK Water Charity, FRANK Water is bringing their FreeFill service to Walthamstow Garden Party, serving thirsty customers with all the chilled, filtered water you can drink.  Public water stations will be located next to the main festival bar and on Fellowship Island. We strongly encourage people to bring along their own refillable water bottles or purchase a limited edition #PledgeTo Refill bottle, made from stainless steel.  Find out more 

Money

Some stalls and food traders will be able to accept card payments but the majority won’t, so we recommend you bring enough cash with you to get what you need. The nearest cash machines are located next to the Tesco Metro on Forest Road. If you do find yourself in need of extra cash there will be cash machines (ATMs) located within the Real Food Festival area.  The ATMs are operated by a 3rd party company and will carry a charge of £2.95 per transaction.

WIFI

Is available in both William Morris Gallery and Le Delice Café. Due to the large volumes of people expected across the weekend, WIFI might be slower than usual, so please be patient.

Public Toilets

Temporary toilets will be located across the park. Please sign up to receive the Festival Guide for more information.  

Re-entry
Entry to the event is free and managed on a first come first served basis. The event site has a total capacity of 11,000 people and once the site is full, entry will be one in one out. Should you need to leave the site, and the site is busy, we cannot guarantee that you will be able to get back in, so come prepared! 

6) CONDITIONS OF ENTRY

To ensure that all events organised by Waltham Forest Council run smoothly and are as enjoyable as possible for everyone, please be aware of the following terms and conditions of entry. Unless otherwise indicated, the following points relate to all Waltham Forest Council events.

7) ROAD CLOSURES

The roads listed below will be closed between 10 a.m. and 10 p.m. on Saturday 15th July 2016 and between 10 a.m. and 9 p.m. on Sunday 16th July 2016, except for emergency service vehicles, special event organisers’ vehicles and local residents;

Aveling Park Road E17 – all
Brettenham Road E17 – all
Carr Road E17 – all
Chandos Avenue – all
Cazenove Road E17 – all
Elphinstone Road E17 – all
Evesham Avenue E17 – all
Farnan Avenue E17 – all
Fleeming Road E17 – all
Kenilworth Avenue – all
Marten Road – all
Omnibus Way E17 – all

If you have any enquiries about this event or the temporary restrictions please contact the Production Team at Waltham Forest Council
Tel:        020 8496 3000 (ask for ‘Events’)
Email:    [email protected]